ERP Process Flow: The benefits for Enterprise Resource Planning (ERP) solutions are obvious, however, businesses are often unable to utilize the potential and functionality from their ERP solutions. There are even reports that have reported that their ERP software isn’t functioning according to the plan. What is the reason? The causes are numerous and could be due to a lack of project goals and objectives inadequate training for personnel or insufficient ERP testing or inadequate budget or resource planning. The solution is easy: businesses must utilize their current ERP system in a proper manner. This may seem obvious, however, it’s astonishment how many businesses choose to implement an ERP solution, only to go on to utilize older tools and processes in order to adapt to this new software. In this light, we’ll look at some of the steps you can take to assist your company to get maximum value from your ERP technology investment.
Conduct an ERP Health Assessment:
Sometimes, the best method of running a procedure isn’t clear until the ERP software(erp process flow) has been put in place and is in place. Once you have established that your EPR tool has become in operation for some time, you should conduct an assessment of health to look over the process and see whether the company is reaping the benefits of using the ERP tool. In most cases, ERP systems that are not working as they should are due to the process or users – not the software – which is why it is essential to identify any discrepancies between the expectations of your team regarding your ERP tool and the reality.
Spend the time to speak with ERP users across all different business lines to find out what are the most difficult areas and what enhancements they’d like to be able to. Here are some examples of how businesses might not be using ERP tools in a proper manner, and areas to investigate during conversations with ERP users:
The users continue manually input information into Excel spreadsheets, instead of connecting ERP data outputs directly to Excel spreadsheets. ERP information outputs directly into Excel
People continue to use old printed reports, instead of dashboards online and data collection tools that are specifically designed for tools for reporting.
Users continue to utilize tools that are not integrated or personal to accomplish tasks the ERP system can (and is) managing.
Document the key issues:
Following the health assessment with ERP users, record the most important issues you want to resolve. Once you’ve compiled identified your concerns based on their significance to your business and how simple they will be to fix.
Connect with your ERP Vendor:
Continuous contact between you and the ERP vendor is vital to be aware of the most recent functionalities and gain access to their knowledge! Check your list of key issues with your vendor and then walk through your current ERP workflows. Discuss with your vendor the processes that can be simplified or automated. Consider whether software updates could help with some of the issues and also if any software extensions or further modifications can be made to allow to further enhance the functionality.
Make sure that your data is being used efficiently:
During your review, you could find that the program has the features you require, but your company isn’t using its data to its fullest potential. As needed, alter the fields and dashboards to ensure that your employees are looking at data that is “right” data. Convert reports that are not integrated to a dashboard format, or specifically designed reports to reduce time and ensure that users have access to data in real-time. Make sure you understand the expenses associated with each process and, if necessary. Develop cost models that are robust that enable users to quickly assess the effect of different situations. Also, make sure that your staff is using the ERP software’s mobile capabilities to view and manage data while employees are off their computers.
Train the employees properly Resistance of employees to change is a frequent reason for VFlowERP™, and training is a means to ensure that the employees are familiar with the brand new software and its procedures. A sufficient amount of training, both ongoing and in-person, on behalf of VFlowERP™ users, is essential. If employees are not properly trained, they may fail to fully benefit from the VFlowERP™ tools and are prone to be frustrated and then revert to manual methods of working around a VFlowERP™ system. Take the time in the beginning and then on-going as required to educate employees.
Examine New ERP Software
If your team has gone through all the above options but remains unsatisfied with the current ERP software, then it might be time to consider a fresh ERP software. If you’re not ready to make the change, don’t cling to the existing ERP solution out of fear of losing your job – an alternative solution could be there! Before making the switch, you’ll have to think about the cost, benefits of personnel requirements, dangers, and other aspects of the new ERP system to determine if a change in solution is the best choice for you.
Contact our expert now by calling 800.650.3860 to get the right answer to your ERP requirements, ERP process flow, or to request a demonstration.